[1.5.3] TENDER QUESTIONNAIRES (TQ) & CLARIFICATIONS

Almost all tender processes will prompt questions from tenderers. This can be seen as positive and shows that they are reviewing the necessary documentation. It is important that any tender queries raised are answered back to all tendering contractors and not just those that asked the question. The name of the tenderer raising the query should not be mentioned. A collated response including the answers to a number of queries should be issued so that it is clear to tenderers that everyone is being fed the same important information, raised through tender queries. 

All tender queries & clarifications shall be part of the tender documents. Remember that any important information issued as an addendum shall be included in the contract documentation when forming the contract. It is therefore advisable to keep a secure list of tender queries and answers as they are raised during tender process. 

All the tender queries regarding to Bill of Quantities (BQ) and Tender documents shall be answered by Quantity Surveyor. Other tender queries regarding to Tender Drawings, Technical Specification shall be passed to Design Consultants or Project Management Team for responding.